110 Simple And Professional Automatic Reply Example When Out Of Office

automatic reply example

If for any reason whatsoever you will be stepping out of the office and wouldn’t be available to respond to emails, setting up an automatic reply is something you cannot do without.

These automatic replies notify those who try to reach out to you when you are out of the office about your unavailability and also provide them with a possible alternative to having their needs addressed. It is a very essential tool and is employed by standard organizations globally.

Whether you are going on vacation, leave, or would no longer be working at that organization, leaving a message that tells people about your unavailability is one important thing you should do.

In this write-up, we have discussed at length 110 automatic reply examples when out of office for various circumstances and scenarios that you can use when the time comes.

We know you will find it applicable and suitable.

Automatic reply example

Knowing that you will not be available for a while at the workplace, it is necessary to leave a message that informs people and also proffer them possible solutions or alternatives to meet their demands.

With the advancement in technology, such messages can be automated so those reaching out to you can get an immediate update on your unavailability.

In this write-up, we have arranged a list of automatic reply examples that you can use when you would be out of office.

1. [Greetings]. I will be unavoidably absent from the office throughout this week. Urgent matters that require immediate assistance should be directed to [details of colleague].

2. [Your greetings]. Thank you for your message. I am currently out of office and I’m not able to attend to emails. I will be returning on [date]. Thanks for your patience and understanding.

3. Good day. I am currently not available and thus I cannot respond to your email. If the matter at hand is urgent, you can reach out to my senior colleague on [mobile number]. Thank you very much.

4. [Your greeting]. I will be away from [date of absence] till [date of return]. For urgent matters, you can reach out to:

[Name of person]

[Email address]

[Phone number]

Thank you.

5. [Greetings]. Thank you for reaching out to me with this message. Unfortunately, I am currently out of office on important matters and will not be able to respond to your email. Meanwhile, you can contact [colleague’s name] at [email address] for issues that require immediate assistance.

6. Thank you for your email. Unfortunately, I am out of the office until [return date]. For urgent and important matters that require immediate assistance, please email [colleague’s name] at [colleague’s email]. Thanks.

7. Thank you for your email. I am currently on [type of leave] and would not be able to respond to your matters until [return date]. I look forward to seeing you when I return. Thank you.

8. [Greetings]. I am currently out of the office until [return date]. I will be available to respond to your emails as soon as I return. Thank you.

9. [Greetings]. Thank you for your message. I am currently on leave and not able to respond to your email. Please contact [colleague’s name] on [phone number] for all urgent matters. Thank you.

Related Post: Meeting Invitation Messages Examples

Professional out-of-office message example

While at the workplace, it is not uncommon to have times when for one reason or the other, we might not be around to attend to our specific duties. Because such things are bound to happen from time to time, employers often orientate their employees on the proper work etiquette in leaving an out-of-office message so that they can be well-informed about their absence and know the right step to take.

It doesn’t matter if you will be out of the office for a brief moment or a longer period. Courtesy demands that you leave a professional out-of-office message so that your boss or customers can be duly aware of your absence.

You can read through the list of professional out-of-office message examples that we have arranged in this write-up and employ them as and when necessary in your workplace.

1. Hello, thanks for your message. Unfortunately, I am not at the office at the moment due to [reason]. I will be back by [mention the date or time]. Thanks and my apologies for any inconvenience.

2. Thank you for your email. I am currently on leave till [date]. For important matters, [name of colleague] will be available to help you out. Thanks again. [Your first name].

3. Thanks for your message. However, I am currently on leave till [date]. You can reach out to [colleague’s name] for urgent and important matters. Thank you. [Your first name].

4. Thanks for the email sent. I am currently indisposed and won’t be available till [date]. In the meanwhile, you can reach out to [colleague’s name] for any urgent matter you have to attend to. Sorry for any inconvenience caused.

5. Thanks for your email. I am currently out of the office on an important official assignment and won’t be back till [date]. Please kindly reach out to [colleague’s name] for any urgent business. Thank you [Your name].

6. I am currently on leave and will not access my email regularly until [date]. For urgent matters, please reach out to [colleague’s name]. Thank you.

7. Thanks for the email. I am currently not available due to [reason]. Inquiries about [whatever] should be directed to [title and name of colleague]. Thank you and my apologies for any inconvenience caused.

8. I stepped out briefly to attend to an urgent matter and I won’t be back till [time]. Please exercise a little bit of patience. Thank you.

9. I will be out of the office starting from [date] and I wouldn’t be back till [date of return]. Meanwhile, you could contact [name of colleague] at [email address] for any urgent matter. Thank you.

Related Post: Appreciation Messages To Clients

The best and simple out-of-office message

Out-of-office messages are automatic replies that inform people, co-workers and customers alike that you are not available for some time. It is essential to leave such messages when you know you won’t be available to respond to your duties as scheduled. More importantly, it is part of the code of etiquette in the workplace.

When leaving an out-of-office message, you shouldn’t make it so difficult for the recipient to understand. Rather, you should keep it short and simple.

In this write-up, we have compiled a list of the best and simple out-of-office messages that you can learn from and also make use of.

1. Hello and thanks for your message. I am currently out of the office and won’t be back till [return date]. Meanwhile, you can reach out to my colleague [their full name] at [their email] for your inquiries. Thanks for your understanding.

2. Thanks for the message. As it stands now, I am currently unavailable and won’t be back until [return date]. For urgent and pressing matters, please kindly reach out to my colleague at [their email]. Thank you.

3. Thanks for the message. I am currently out of the office until [date of return] with limited access to email. You can reach out to [colleague’s full name] at [colleague’s email] if your request is quite urgent. I’m sorry for any inconvenience caused. Thank you.

4. Thank you for reaching out. Unfortunately, I am currently out of office till [date]. If your matter is not very urgent, I will be available to attend to them when I return. If not, please kindly reach out to [colleague’s name] on [phone details]. Thanks for your understanding.

5. Thank you for your message. Unfortunately, I just stepped out of the office and won’t be back till [time]. Please exercise a little bit of patience till then. Thank you and my apologies for any inconvenience caused.

6. I am currently out of the office with limited/ no access to email. I will be able to respond to emails as soon as I return on [return date]. In the meanwhile, you can access our website at [link] for more information. Best regards.

7. Thanks for your message. I am currently out of the office and won’t be back till [return date]. Kindly reach out to my colleague at [email] to help with your inquiries. Thank you.

8. Hello there. I am currently unavailable at the workplace until [return date]. If your inquiry is very urgent, please reach out to [full name of colleague] at [colleague’s email]. Thank you.

9. Thanks for the email. Unfortunately, I am out of the office on an important duty with limited access to email. Please visit our web page for more information on how to get your need addressed. Thank you and sorry for any inconvenience.

Related Post: Tips To Making Your Workplace More Conducive

I am currently on leave message

The structure of the workplace gives room for employees of all levels to be absent from work for a specified period which could be days, weeks or months. This is usually a formal agreement between employer and employees and is known as a leave of absence.

Several reasons can warrant the need for this such as health challenges, maternity issues, further education or training and so on. When you are going on leave, it then becomes necessary to leave a message that informs people that you are on leave so they do not wait endlessly without you showing up to attend to them.

Thus, you can always drop an ‘I am currently on leave message’ to let those who will need your attention be adequately informed. We have arranged a list of such messages for you in this write-up that you can use.

1. Thank you for your email. However, I am currently on leave and wouldn’t be back till [return date]. For urgent matters, please contact [colleague’s name] at [email]. Thank you.

2. Thank you for reaching out. I am currently on leave and unable to respond to emails until [return date]. Sorry for any inconvenience caused.

3. Thank you for your message. I am currently on leave till [date]. My colleague at [department] will be available to respond to your inquiries. Thank you.

4. I’m sorry I won’t be able to respond to any messages sent as I am currently on [type of leave]. I will be back fully on [return date] to respond to your messages. Thank you.

5. I am currently on annual leave from [start date] to [end date]. Please contact [full name] at [email address] for your urgent needs. Thank you.

6. I am currently on maternity leave and will be back at work till [date]. Please contact [full name] at [email] if your need is urgent and cannot wait till then. Thank you very much.

7. Thank you for your email. I am currently absent from the office on my annual leave and wouldn’t be back till [date]. I look forward to meeting physically with you. Thank you.

8. Thank you for your message. Unfortunately, I am not in the office as I am on leave and wouldn’t be back until [return date]. Thank you.

9. I am currently out of the office on leave and wouldn’t be able to reply to emails as required. I will be back fully at work on [return date]. Kindly reach out to the enquiries desk to have your needs addressed. Thank you.

10. Thank you for your email. Unfortunately, I won’t be able to respond to your email as I started my leave on [date] and will be back in the office on [date]. You can contact [title and name of colleague] at [email/phone number]. S/he is standing in for me during this period. Thank you.

Related Post: Good Family Emergency Messages To Get Out Of Office

Out-of-office message examples delayed response

It is not unexpected for employees to want to take a break from their workplace to stay away from the pressure all around them. This is very important as a result of increasing cases of breakdown in mental health all over the world.

When you take such a leave of absence from the workplace, you wouldn’t want to be replying messages so that you can fully recuperate. Therefore, you should put measures in place to ensure that those who would contact you while you are away will be well informed about why there will be a delay in your response to their email.

In this write-up, we have arranged a list of out-of-office message examples delayed response that informs those who contact you while you are out of the office about a potential delay in your response to them.

1. I am currently out of the office as I commenced my [type of leave] on [date and will not be back in the office until [date]. Please expect a delay in my response. However, if the matter is quite urgent and cannot wait till then, you can contact my colleague at [email]. S/he will be very willing to help.

2. [Greetings]. Thanks for your email. I am currently away for a conference at [location] and will not be able to respond to emails during that period. I will be back by [date] to respond to your inquiries. Thank you.

3. Hi. Thanks for your email. I am away from the office from [date] to [date] and will not be checking my email during that period. So kindly direct all matters requiring immediate attention to my colleague at [email]. Otherwise, you can wait till I return. Best regards.

4. Thank you for your email. However, I am out of the office for the time being and won’t be back until [date]. If the matter at hand is very urgent and cannot wait till then, kindly reach out to my colleague at [email]. Thank you.

5. I am unavoidably out of the office and won’t be back till [date]. As a result of this, please expect a delayin my response to your inquiry. However, our website was recently updated and you can visit it to get more information on your request. Thank you.

6. [Your greetings]. Thank you for your email. I am currently out of the office with limited access to email. As soon as I get back on [date], I will reply to your email. Further inquiries should be directed to [colleague’s name] at [email]. Thank you.

7. Thank you for your email. Please expect a delayed response to your request as I am currently on leave and would not be checking my emails intermittently. I will be back on [date] to reply to your email as soon as possible. Thank you.

8. Thank you for your email. This is an auto-reply message that means that I am currently out of the office and will only be back on [date]. Please expect a delayed response to your request. Thank you.

9. [Greetings]. I am currently out of the office to attend an urgent stakeholder meeting in the company. Please expect a delay in my response to your email. Thanks for your patience and understanding.

Simple out-of-office message for one day

While at work, various circumstances and unprecedented events can come up that will make you be out of the office for a day. This could be due to an emergency, a meeting, training, conference and so on.

Since it does not occur frequently and it is unexpected, it will be proper to leave a message for your boss, colleagues or customers that you will not be available for that day. When writing such messages, you should keep your tone formal and let the message be clear, concise and straight to the point.

In this write-up, we have compiled a list of simple out-of-office messages for one day that you can use in this scenario.

1. Good day. If you are reading this message, it is to let you know that I am out of the office today. I look forward to meeting with you on [day]. Thank you.

2. I will be out of the office for the whole of [day] due to [reason]. You can contact [full name] at [email]. S/he will be able to attend to you. Thank you.

3. Thank you for your message. However, I am out of the office today since it is a public holiday. I will be in the office to attend to your requests on workdays. Thank you.

4. I am currently out of the office today due to [reason]. I will be back on [return date] to attend to official matters. Thank you.

5. Due to pressing matters relating to the company, I will not be around throughout [day of the week]. Kindly bear with the inconvenience. You can check back on [day of the week]. Thank you.

6. Thank you for reaching out. Unfortunately, I am currently out of office for today due to [reason]. I should be back by [return date] ceteris paribus. Thank you.

7. Thank you for your message. I wish to be around but unfortunately, I am out of the office for today due to [reason]. I look forward to meeting with you tomorrow. Thank you.

8. I am currently out of the office throughout today to attend a conference scheduled for [duration]. All inquiries in my absence should be directed to [colleague’s name]at [email]. Thank you.

9. [Greetings]. I will be out of the office throughout [day of the week] due to [reason]. All important and urgent matters should be directed to [colleague’s name] at [email] for immediate attention. Thank you.

Auto-reply email template

In the world of business, auto-reply emails are very necessary. With various competitors all around, failure to give an appropriate response to your customer at the right time, can put them off and make them go seek after your competitors.

Beyond the business world, however, auto-reply emailsare also used to give feedback to people about what they have contacted them for.

If you are looking for how to write a good auto-reply email, then look at the auto-reply email template that we have designed in this write-up and see how you can write one yourself.

Subject:

[Thank you for contacting us!]

Body:

Thank you for reaching out to us/ Thank you for your email/ This auto-reply is to let you know…

We are delighted to connect with you and will get in touch with you as soon as possible. You can check out our webpage for more details in the FAQs section.

If you have specific questions that were not covered in the FAQs, then feel free to reply to this email.

Thank you.

[Your signature].

Thank you for your email auto-response example

As an employee or employer, who is frequently contacted by people, you will not always have the time to respond to each message personally. Not only is the process boring, but it is also laborious and wastes a lot of time.

However, technology in the 21st century has made it possible to write out a general email auto-response that appreciates people for the mail they sent and also gives them further information on what to do.

In this write-up, we have arranged a list of thank you for your email auto-response examples that you can make use of as and when needed.

1. Thank you for your email. I am currently out of the office and won’t be back till [date]. Thank you for your understanding.

2. [Greetings]. Thank you for your message. I will be unavailable from [date] until [date] and won’t be able to respond to emails. Thank you.

3. Thank you for getting in touch with us. We are working on your request and will give you feedback as soon as possible. Thank you very much.

4. Thank you for your email. I am currently out of the office and won’t be responding to emails frequently. Kindly reach out to [person’s name] on [phone number] for all important matters. Thank you.

5. Thank you for your email. Unfortunately, I am currently out of office and will not be able to attend to your inquiries. Please contact my colleague, [name] on [phone number]. S/he will be happy to assist you. Thank you.

6. [Greetings]. Thank you for reaching out. This auto-reply is just to let you know that we have received your email and will get back to you as soon as possible. Meanwhile, you can check our website for more information about the product.

7. Thank you for your message. We are working on your request and will get in touch with you as soon as possible. Thank you.

8. Thank you for reaching out to us. We promise to get back to you in no less than [x] working days from now. Thank you.

9. [Your greetings]. Thank you for your email. We promise to be in touch with you within [x] business hours from now. Thank you.

Out-of-office message sample for vacation

Out-of-office messages are auto-reply messages that are sent to people who contact you about your unavailability due to one reason or the other. Out-of-office messages can be scheduled to be sent when you are on leave, at training or on vacation and thus, wouldn’t be able to reply to people’s inquiries.

If the reason you’re looking for an out-of-office message is that you will be going on vacation soon and wouldn’t want to be disturbed during the period, then you are at the right place!

Here, we have provided you with a list of out-of-office message samples for vacation so you don’t have to go through the stress of writing one yourself.

1. [Greetings]. I am currently away on vacation from [date] to [date] with limited access to email. If what you need isn’t quite urgent, I will attend to it as soon as I return. If not, please reach out to [colleague’s name] at [email] or call him on [phone number]. Thank you.

2. [Greetings]. I would have loved to meet with you but I am currently on vacation until [end date]. I look forward to seeing you then.

3. Thank you for your message. Unfortunately, I am on vacation outside the country and won’t be back till [date]. All important matters that cannot wait till then should be directed to [title and name of colleague] for immediate attention. Thank you.

4. Thank you for reaching out to me. I recently started my annual vacation and won’t be back till [date]. You can still reach out to [title and name of colleague] if your need is very urgent and cannot wait till then. Thank you.

5. I love to be around to attend to your request but I am currently on vacation with no resources to attend to it. However, my colleague can be of help in this regard. You can reach her on [colleague’s phone number] to discuss further with her. Thank you.

6. Thank you for your message. Unfortunately, I started my vacation [date] and would not be back till [return date]. Kindly bear with the inconvenience. Thank you.

7. [Greetings]. Currently, I am on vacation and wouldn’t be back in the office till [date]. If your matter is not urgent, I will follow up with you as soon as I return to work. Thank you.

8. Thanks for the message. Unfortunately, I am out of the office due to my vacation that I started on [date]. I will be back on [date] to attend to your message. Thank you.

9. Thank you for reaching out to us at [company’s name]. Unfortunately, the person that would have attended to your need is currently on vacation and wouldn’t be back until [date]. Our deepest apologies for any inconvenience caused. Thank you.

Automatic reply outlook example

Advancement in technology has made things easier today. You do not have to spend hours sending the same message to several people individually. This process has been automated.

For instance, in the Microsoft Outlook application that allows a user to send and receive emails, you can automate your reply to several people who would contact you about a particular matter.

Search no more if you are looking for automatic reply outlook examples that you can make use of as we have gathered a thoughtful list of them for you in this write-up.

1. [Greetings]. Thank you for reaching out to us. We will be in touch with you as soon as possible. Thank you.

2. Welcome! Thanks for [reason]. For further information on your request, you can read more on our webpage at [link]. Thank you.

3. Thank you for reaching out to us. We will be in touch with you as soon as we get everything organized. Thank you.

4. Dear [name of person], we would like to thank you for your interest and participation in [name of conference]. Kindly proceed to the form on this site [link] to provide us with your feedback. Thank you.

5. [Greetings]. Thank you for registering with us. Further details about the conference will be sent to the email address you provided. For further inquiries, please contact the [position of person] at [email/phone]. Best regards.

6. Dear [x], thank you for reaching out to us. You can access more information on our website by clicking on this link [write the link here]. We look forward to connecting physically with you.

7. Thank you for your email. We are working on your request and will give you feedback within [x] business hours. Thank you.

8. [Greetings]. I hope this email finds you well. I am out of the office at the moment and won’t be back till [date]. You can contact my colleague, [full name] at [email/phone number] if your matter is very urgent and cannot wait till then. S/he will be very willing to assist you.

9. Thank you for your message. I will get in touch with you shortly. You can read more about the other options we have on our webpage by clicking on this link [write the link here]. Thank you.

Please expect a delay in my response to your email

No matter how well you like the job you’re doing, there will be times when you feel mentally and physically fagged out and would want to refresh yourself. This kind of refreshment can take days, weeks or months and that’s okay because every workplace allows it.

Therefore, when you want to take a break, you should let your colleagues and customers be aware and know whom to contact in your absence.

More so, since you might not want to be checking your email during the period you will be away because you wouldn’t want to be under any pressure from the workplace, it will be proper to include in your automated email reply that the sender should expect a delay in your response.

In this article, we have compiled a list of messages that says ‘please expect a delay in my response to your email’ in several ways. You can select and make use of the most suitable one for you.

1. I am currently out of the office and will not return until [date]. Please expect a delay in my response to your email. My apologies for any inconvenience caused.

2. [Greetings]. I am currently out of the office due to [reason] with no access to emails. Please expect a delay in my response to your email. Thank you.

3. I am currently unavailable and unable to respond to emails until [return date]. You can contact my colleague at [colleague’s email] for issues that require urgent attention. Thank you.

4. [Greetings]. As it stands now, I will be unavoidably absent from the office from [date] to [date] with limited access to emails. Please expect a delay in my response to your email. My apologies for any inconvenience caused.

5. [Greetings]. Please expect a delayed response to your email as I am currently out of the office and won’t be back till [date]. Thanks for your understanding.

6. [Greetings]. Thank you for your message. I am currently out of the office for [reason] and would only be checking my emails intermittently so please expect a delay in my response. For urgent matters, please contact [colleague’s full name] on [phone number]. Thank you.

7. [Greetings]. Thank you for your email. I just left the office [x] days ago to attend a conference at [location]. I have limited access to email and will not be able to respond as quickly as expected. If your matter is very urgent, please do not hesitate to contact [full name of colleague] at [email]. Thanks for your understanding.

8. Thank you for your message. Please expect a delay in my response to your email as I am out of the office with no access to emails. Thanks for your patience and understanding.

9. [Your greetings]. I am currently out of the office due to [reason] and will only be back by [return date]. I will only be able to check my emails from time to time so please expect a delay in my response. Thank you.

Out-of-office message leaving company

Not everyone will keep working with a particular organization forever. Whether we like it or not, one thing or the other will make us leave one organization for another or something else. This could be a better job offer, termination of contract or negative events like dismissal or even death.

When such situations are in your control, it will be proper for you to leave an out-of-office message so that those contacting you might know that you no longer work with that organization. Moreover, your message should also contain a contact they can get in touch with who would be able to assist them further.

The same principle applies to a boss or employer if the situation is beyond the control of the employee.

In this write-up, we have compiled a list of out-of-office message leaving company that you can use when such situations arise.

1. Thank you for your message. However, I no longer work with [company’s name] and cannot be of assistance to you. You can contact [full name] at [email/phone] to help with your inquiry. Thank you.

2. [Greetings]. My contract at [company’s name] got terminated on [date] and I won’t be able to answer your email any longer. Please direct all your inquiries to [full name] at [email/phone number]. Thank you.

3. [Greetings]. Thank you for your message. Unfortunately, I cannot answer your email as I do not work at [company’s name] anymore. Please direct all future inquiries to [full name] at [email/phone number]. Best regards.

4. Dear sender, thank you for your email. [Full name of employee] no longer works at this organization and cannot answer your email. Please direct your inquiries to [full name] at [email/phone]. S/he will be happy to assist you. Thank you.

5. Thank you for your email. Unfortunately, so-and-so no longer works at this company and cannot respond to your email. You can contact [details of employee] for your matters. Thank you.

6. Thank you for your message. I am no longer working with [company’s name] and I cannot answer your email. Please contact [full name] for all future inquiries. S/he will be happy to assist you. Thank you.

7. [Your greetings]. Thank you for your email. However, I am currently working with another organization and not this one any longer. You can contact [full name] at [email]to get your matters addressed. Thank you.

8. Thank you for reaching out to us. Unfortunately, the person that you requested, no longer works in this organization. You can contact [full name] at [email] instead to get your inquiries attended to. Thank you.

9. Thank you for your message. Unfortunately, so-and-so has since left this company and cannot reply to your message. Please contact [full name] at [email] instead to have your request attended to.

Thanksgiving out-of-office message

Of several events that might require a worker to be absent from their duty post in an organization, one such event is Thanksgiving. It is usually a time most people take time off from whatever they are doing to grace the occasion with friends and families.

As a responsible worker at an organization, before leaving your duty post to be at a Thanksgiving function, it is required that you leave a message behind to let those who may contact you in your absence be aware of where you are and when you will be back in the office.

This gives them something to look up to and hope for rather than leaving them in the dark as to when to expect your reply.

You can read through the list of thanksgiving out-of-office messages we have gathered in this write-up and see which is most appropriate for you.

1. [Greetings]. I am currently out of the office due to the thanksgiving holidays from [start date] till [end date]. My sincere apologies for any inconvenience caused. Thank you.

2. [Greetings]. I am currently out of the office and won’t be back till [date]. For all urgent issues, please contact [full name] at [email]. Thank you.

3. Thank you for your email. I will be out of the office starting today to celebrate the holiday with my family and won’t be back till [return date]. Please contact my colleague at [email] to assist you with urgent matters. Thank you.

4. [Greetings]. This is an automated reply message to tell you that I am currently out of the office to celebrate Thanksgiving. During this period, I will be offline and won’t have access to my emails. I will be back in the office on [date] to attend to official matters. Thank you.

5. Dear sender, this is to let you know that I am out of the country for Thanksgiving and won’t be back in the office until [date]. For any urgent matters, feel free to contact [colleague’s name] at [email]. Thank you.

6. Thank you for your message. I am currently out of office to celebrate Thanksgiving and I won’t be able to access my emails. I will respond to emails as soon as I return on [date]. Thank you.

7. Good day. I am currently unavailable and will not be responding to emails as expected due to the Thanksgiving holiday. You can contact [details of person] for urgent matters that you might have. Sorry for any inconvenience caused. Thank you.

8. [Your greetings]. Thank you for your email. I am currently out of the office on account of the Thanksgiving holiday and won’t be able to respond to your email now. I hope to be back in the office on [date] to respond to your inquiries. Thank you.

9. Thank you for your email. I am currently out of office to celebrate Thanksgiving with my family and won’t be able to respond to emails until [date]. However, I will be back on [date] to attend to all official matters. Thank you.